Current Report No.: 36/2012
Current Report No.: 36/2012
Date of preparation: 25.09.2012
Short name of issuer: ENEA S.A.
Subject: Convening of the Extraordinary General Meeting of Shareholders of ENEA S.A. for 22 October 2012
Legal basis: Article 56 item 1(2) of the Act on Offerings - current and periodic information
Content of report:
The Management Board of ENEA S.A. (the "Company") acting pursuant to Article 399 § 1 read together with Article 402² of the Commercial Companies Code and Article 29 § 1 of the Company's Statute, convenes the Extraordinary General Meeting of Shareholders of ENEA S.A. with its registered office in Poznań for 22 October 2012. The Extraordinary General Meeting of Shareholders will be held in Holiday Inn Hotel by ul. Złota 54/48 in Warsaw (Room: Scherzo, 1st floor).
Agenda:
1.Opening of the General Meeting of Shareholders.
2.Election of the Chairman of the General Meeting of Shareholders.3.Stating that the General Meeting of Shareholders has been duly convened and is capable of adopting resolutions.4.Adoption of the agenda.5.Adoption of a resolution on specification of the number of members of the Supervisory Board of ENEA Spółka Akcyjna with its registered office in Poznań.6.Adoption of a resolution on amending the composition of the Supervisory Board of ENEA Spółka Akcyjna with its registered office in Poznań.7.Information on the letter of the Board of ENEA S.A. submitted to one of the shareholders - the Ministry of Treasury, in relation to the letters of the Department of Strategic Projects of the Ministry of Treasury of 27.04.2012, 14.06.2012, 20.06.2012 and 08.08.2012 on the interpellation and speeches of Jan Cedzyński, a Member of Parliament.8.Closing of the General Meeting of Shareholders.Entitlement to take part in the General Meeting of Shareholders.
Pursuant to Article 406¹ §1 of the Commercial Companies Code, persons who are shareholders of the Company sixteen days before the date of the Extraordinary General Meeting of Shareholders (the day of registration of participation in the General Meeting of Shareholders), i.e. on 6 October 2012, have the right to participate in the General Meeting of Shareholders of the Company.
To ensure participation in the Extraordinary General Meeting of Shareholders, a shareholder authorised under dematerialised bearer shares should request - not earlier than after the announcement of convening of the Extraordinary General Meeting of Shareholders, and not later than on the first weekday after the day of registering the participation, i.e. not later than on 8 October 2012 - from the entity keeping the securities account, the issuance of a personal certificate concerning the right to participate in the Extraordinary General Meeting of Shareholders of ENEA S.A. Certificates concerning the right to participate in the Extraordinary General Meeting of Shareholders will form the basis for preparing lists sent to the entity at which the securities are deposited in accordance with the regulations on trading in financial instruments.
The list of shareholders authorised to participate in the Extraordinary General Meeting of Shareholders will be displayed at the registered office of the Company in Poznań, ul. Górecka 1 for three weekdays before the day on which the Meeting is held, i.e. on 17 October 2012 to 19 October 2012 between 8:00 a.m. and 3:00 p.m. in Room 417.
A shareholder may request to have the list of shareholders sent to him or her free of charge by e-mail, stating the address to which it should be sent. This request may be sent electronically to the Company's e-mail address: wz@enea.pl.
A proxy's right to participate in the Extraordinary General Meeting of Shareholders.
A shareholder may participate in the Extraordinary General Meeting of Shareholders of ENEA S.A. and exercise voting rights in person or by proxy. Proxies of legal persons must present current copies of appropriate registers that list the persons entitled to represent these entities.
A proxy may exercise all of the shareholder's rights at the Extraordinary General Meeting of Shareholders of ENEA S.A., unless the proxy form states otherwise. A proxy may grant further proxies, if so entitled by the proxy form. A proxy may represent more than one shareholder and vote differently under the shares of each of those shareholders. A shareholder who has shares recorded on more than one securities account will be able to establish separate proxies to execute rights attached to the shares on each of these accounts.
A proxy form authorising participation in the Extraordinary General Meeting of Shareholders of ENEA S.A. and the exercising of voting rights must be granted in writing or in electronic form. From the date of publication of this announcement on its website, the Company will provide, for download, a form containing a specimen electronic proxy form. The Company must be notified by means of electronic communication regarding the granting of a proxy in electronic form. A shareholder must send, together with the notice regarding the granting of a proxy, a scan of the proxy form and a scan of the ID card, passport or other document making it possible to identify the shareholder as the principal and to identify the proxy. If the proxy is granted by a legal person (within the meaning of Article 33 of the Civil Code) or an organisational unit (within the meaning of Article 33¹ of the Civil Code), the shareholder as the principal must also send a scan of an extract from the register in which the principal is registered. If the proxy is a legal person or organisational unit within the meaning of Article 33¹ of the Civil Code, the shareholder as the principal must also send a scan of an extract from the register in which the principal is registered. Documents provided by electronic means that have not been prepared in Polish must be translated into Polish by a sworn translator. All the above documents should be sent to the e-mail address wz@enea.pl. A shareholder sending a notification to grant a proxy should at the same time send it to the Company's mail address, through which the Company will be able to communicate with the shareholder and his or her proxy. The Company may take appropriate steps to identify the shareholder and the proxy. Verification may in particular consist of a request for confirmation by telephone or email from the shareholder and the proxy in order to confirm the granting of the proxy. The principles for notices regarding proxies and the identification of proxies and principals apply accordingly to notifying the Company regarding the cancellation of a proxy.
Notices regarding the granting and cancellation of proxies that do not conform to the requirements indicated above will not produce legal consequences with regard to the Company. The choice of the method of granting a proxy is up to the shareholder, and the Company will bear no liability for errors in filling out the proxy form or the actions of persons acting pursuant to proxy forms. The provision of the above documents by electronic means does not waive the obligation for the proxy to present, during the preparation of the attendance list of persons authorised to participate in the Extraordinary General Meeting of Shareholders of ENEA S.A., documents allowing him/her to be identified.
Shareholders' entitlements.
A shareholder or shareholders of the Company who represent at least one-twentieth of the share capital are entitled to request that specific items be placed on the agenda of the Extraordinary General Meeting of Shareholders of ENEA S.A. Such a request, containing a justification or draft resolution concerning a proposed item of the agenda, should be submitted to the Management Board of ENEA S.A. not later than 21 days before the date of the Meeting. The request can be submitted electronically to the Company's e-mail address: wz@enea.pl, or in writing to: The Management Board of ENEA S.A., ul. Górecka 1, 60-201 Poznań.
Before the date of the Extraordinary General Meeting of Shareholders of ENEA S.A., a shareholder or shareholders of the Company representing no less than one-twentieth of the share capital may submit draft resolutions regarding matters placed on the agenda of the Extraordinary General Meeting of Shareholders or matters to be placed on the agenda. Such a submission can be made electronically to the Company's e-mail address: wz@enea.pl, or in writing to: The Management Board of ENEA S.A., ul. Górecka 1, 60-201 Poznań.
During the Extraordinary General Meeting of Shareholders, each shareholder may submit draft resolutions regarding matters placed on the agenda. These drafts should be submitted in Polish.
Electronic communications.
As the Company's Statute does not allow participation and making statements during the Extraordinary General Meeting of Shareholders by means of electronic communication, the Management Board would like to announce that it will not be possible to participate or to vote at the Extraordinary General Meeting of Shareholders in this manner. The Management Board of ENEA S.A. also announces that for similar reasons it is not possible to submit votes by post.
Access to documentation.
The full text of the documentation to be presented at the Extraordinary General Meeting of Shareholders together with draft resolutions will be published on the Company's website from the day on which the Extraordinary General Meeting of Shareholders is announced. Comments by the Management Board and Supervisory Board of ENEA S.A. regarding matters placed on the agenda of the Extraordinary General Meeting of Shareholders or matters that are to be placed on the agenda before the date of the meeting will be available on the Company's website without delay after they have been prepared.
Information regarding the Extraordinary General Meeting of Shareholders is available at www.enea.pl under the Investor Relations tab.
